The secret to keeping your workplace clean
Nobody wants to work in a dirty office. So keeping your workplace clean and well-maintained is crucial.
You’ll find that daily, weekly and monthly office cleaning not only makes your staff happier but will even positively impact your business as a whole.
Why is regular office cleaning so important?
Before diving into the cleaning routines, let’s first understand why regular office cleaning is so essential:
Health and Hygiene:
An unclean workspace can harbour germs and bacteria, leading to increased employee sick days. Regular cleaning reduces the risk of infections and promotes a healthier workforce.
As we said before, nobody wants to work somewhere unclean. A tidy office boosts employee morale and creates a more positive working environment. When employees see that their workplace is well-maintained, they are likely to take more pride in their work.
Clients, partners, and potential customers often judge a business by its physical appearance. A clean and organised office space makes a favourable first impression and reflects professionalism.
Cluttered or dirty areas can lead to accidents and injuries. Regular cleaning helps eliminate potential hazards and ensures a safer workplace.
You might be surprised to hear, that a clean office fosters better focus and productivity. When employees don’t have to search for lost items or work in a disorganised space, they can concentrate on their tasks more effectively.
Now that we understand the importance of regular office cleaning, let’s delve into some practical cleaning tips for daily, weekly, and monthly maintenance.
Our Ultimate Guide to Office Cleaning
Daily Office Cleaning Tips
1. Have a Clear Desk Policy:
Encourage employees to follow a clear desk policy by tidying up their workspace at the end of each day. This includes organising paperwork, clearing any rubbish and storing personal items.
2. Wipe Down Surfaces:
This might be one of our more important daily office cleaning tips. Keeping surfaces clean and disinfected can dramatically improve the overall look of your workspace. Use disinfectant wipes or spray to clean frequently touched surfaces like keyboards, computer mice, phones, door handles, desks and sideboards. Regularly disinfecting these areas can help prevent the spread of germs.
3. Empty all Bins:
Making sure you make the effort to empty bins daily can help prevent a build-up of rubbish, prevent nasty smells and even prevent pests. Consider placing recycling bins next to rubbish bins to encourage eco-friendly practices.
4. Hoovering and Floor Cleaning:
Hoover carpets and sweep hard floors to remove dirt and rubbish. Spills should be promptly cleaned to prevent stains and accidents. You should make sure to do a more thorough clean weekly, but doing this daily will help prevent a build-up of work.
5. Kitchen and Breakroom Tidying:
Another key office cleaning tip is to never neglect kitchen or breakroom areas. This is where your staff most likely eat, so it’s very important to keep on top of the cleaning here.
Always try to ensure that these areas are kept clean, organised and sanitised wherever possible. You can do this by encouraging employees to wash their dishes after use, sanitising and wiping down countertops and cleaning any appliances used like microwaves.
Want more daily cleaning tips? Check out our ultimate daily office cleaning guide
Weekly Office Cleaning Tips
1. Dust All Surfaces:
Dust can accumulate quickly! So make sure that this task makes up part of your weekly office cleaning schedule. Pay special attention to shelves, surfaces, desks and other equipment like printers. The best cleaning tools to use for dusting are microfiber cloths as they trap dust really well.
2. Deep Cleaning Toilets:
Bathrooms should be cleaned often but a deeper clean and disinfection should happen on a weekly basis. Areas to pay special attention to include sinks, toilets, mirrors, door handles and floors. It’s also a good idea to restock key items like toilet paper, soap and sanitiser at the same time as the deep clean.
Check out our expert guide to keeping your office bathroom clean
3. Inspect and Replace Supplies:
You might be surprised to find this in our weekly office cleaning tips, but it’s important to do none the less! Regularly check office supplies like printer paper, pens, and toner cartridges. Replace items that are running low to avoid disruptions. And make sure to clear away any old or discarded supplies that have been left out.
4. Meeting Room Cleanup:
If your office has a meeting room, make sure to clean it weekly. Wipe down tables, chairs, and any electronic equipment. It’s also a great idea to test equipment to make sure it’s still in working order and doesn’t need replacing.
5. Floor Maintenance:
Although we recommend floor cleaning under our daily office cleaning tips, deeper cleaning and maintenance should be done weekly. Consider scheduling a weekly floor cleaning session using appropriate cleaners and equipment. This will keep your office floors looking their best.
Monthly Office Cleaning Tips
1. Never Neglect Windows and Blinds:
These are some areas that we often see overlooked. But, dirty windows and blinds can make an otherwise clean office look unkempt. So it’s very important to clean office windows and blinds on a monthly basis. This also helps prevent dust buildup and can go a long way to helping allergy sufferers in the office.
2. Inspect for Repairs or Damage:
Conduct a monthly inspection for any needed repairs or maintenance tasks. Address issues like leaky taps, malfunctioning equipment, signs of mould or dampness, and peeling paint promptly.
3. Deep Carpet Cleaning:
Depending on foot traffic, schedule a monthly or quarterly deep carpet cleaning to remove embedded dirt and stains. Professional cleaning services may be necessary for this task. It might seem unnecessary, but we promise that doing this will go a long way to lengthening the lifespan of your flooring as well as improving its look.
4. Cleaning Inventory Check:
Perform a monthly cleaning inventory check to ensure you have adequate supplies and order any necessary items. This is a massively overlooked office cleaning tip. Why is it so important you ask? Well, you’ll quickly find that smaller cleaning tasks will stop without the needed products or equipment. And those kinds of tasks build up!
5. Fridge and Microwave Deep-Cleaning:
Although you should encourage staff to wipe out microwaves after use, a deeper cleaning should be done on a monthly basis. Fridges are also notorious for being the place that lets down an office. Regularly discard expired food and drinks and clean out your fridge. We guarantee this task will be one of the ones that make the biggest impact on your staff.
Ready to get your office cleaned?
You may also want to consider hiring professional office cleaning services for a truly pristine office environment. Service Master Swansea is a trusted expert in office cleaning and can provide you with a customised cleaning plan to suit your needs.
Don’t hesitate to request a free quote to ensure your office remains a clean, healthy, and productive workspace for your employees and clients alike.